Careers
Project Administrator
Location: Cape Town, SA
Salary: Competitive
Contract: Permanent
Hours: Full-Time
About the role
We are looking for an experienced Project Administrator who will work alongside the engineers in our BUILD department. The Project Administrator will support the team throughout the lifecycle of the projects, creating proposals, scheduling works and resources, maintaining reports, bids, and stakeholder engagement within the department.
The role would suit someone who has a calm and methodical approach and is comfortable working in a fast-paced engineering environment where no two days are the same and strict deadlines need to be met. You will need to be pro-active in managing processes, identifying improvements, and dealing with ad-hoc queries as they arise.
What you will do
Project Administration
Provide administration support on all project processes including proposal creation, project set-up, project delivery and completion
Set up projects on internal systems ensuring all pre-project requirements are met
Assist with the preparation of accurate proposals for current and new clients
Ensure all relevant information is uploaded to internal project folders on both QCIC SharePoint and client SharePoint/Microsoft Teams sites
Liaise with project leads on both QCIC and client sides with involvement in project meetings, preparing meeting notes within brand guidelines and managing action items ensuring they are all met within the given time frame
Prepare reports, memos, letters, spreadsheets, and presentations when required ensuring the highest quality editing and formatting in accordance with QCIC branding guidelines
Assist with monitoring project cost, reviewing timesheets, budgets and expenses and presenting to Senior Engineers
Assist with monthly progress reporting for both clients and leadership
Effectively communicate new or existing project developments to the Senior Engineers
Assist with travel arrangements for global projects where required
Work with marketing to ensure all projects are uploaded to the QCIC website
Procure parts/materials when required
Assist with customer satisfaction process and surveys as required
Ad-hoc assignments, duties and responsibilities as requested by the Engineers
What we are looking for
Previous experience within a fast-paced, project related role preferably within a global business
Strong English grammar, spelling, punctuation, composition, drafting and proofreading skills
Excellent Microsoft Office skills with intermediate to advanced use of Excel
Must possess the ability to handle confidential assignments with tact and diplomacy
Must possess the ability to work proactively in a deadline-driven environment
Strong problem-solving skills and initiative are required to avoid unnecessary delays, while ensuring project governance is maintained
Ability to communicate effectively and confidently with internal/external stakeholders
Excellent organisational skills and detailed-oriented with the ability to prioritise and manage the differing needs of the business
Ability to work independently, or as a team member, while maintaining focus and productivity
NB: The successful candidate will be required to pass our security screening procedures
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